Are you planning a wedding or event and don’t know where to start? This blog will help you with everything you need to know about sourcing and choosing the right wedding vendor.
What Do You Want?
First and foremost, consider what you want each vendor to provide on the day of the event as it’ll be easier to judge their proposal. Working with an event planner is a great way to make sure you hire the best. Your planner will have connections with companies and suppliers in the area, or at least they will know which key questions to ask before booking.
Don’t Just Google
Not all vendors’ websites are aesthetic or responsive. Some vendors work alone and may not have the resources to keep a nice website up-to-date. The best way to get the information you need from the vendor is to meet with them in person if possible, or at least pick up the phone. Speak to multiple companies and find the best price and fit for the quality of service you are after. If you are looking for an event planner and designer make sure they have a portfolio with examples of similar décor and design to reflect what you are wanting. See examples of their portfolios and don’t be afraid to shop around. Look for a diverse portfolio when you’re hiring any vendor. You want to see a body of work with a consistent level of quality.
First Impressions Count
Consider how potential vendors deal with your initial contact: How quickly do they respond, how do they conduct themselves, are they professional and approachable? A friend’s recommendation goes a long way, but there is not one caterer, musician, photographer, or florist perfect for everyone. Compatibility is key.
Don’t Make It About Money
Don’t choose a vendor purely on price. If your budget is tight, find a vendor within your price point, but consider the value of the vendor will be determined by how well they performed, not just their costs. Ensure the quoted prices from vendors include everything with no additional costs. The last thing you want is additional bills arriving in your mailbox.
Communication Is Key
Ensure you communicate your specific ideas, expectations, timeline, and budget to all vendors. You will not get an accurate measure on their quote and ideas if this information is not properly transcribed.
Don’t Be Afraid To Walk Away
When you’re not happy with a vendor, wait until you can articulate your concerns in a non-emotional way – although this is easier said than done given the event is your special day! Express the problem, and then ask for a solution. Depending on how they react, it may mean you have to part ways. If you have a contract, you’ll likely have to pay a fee, but it may be worth it to move on to someone who’s a better fit.
Words Of Wisdom From Wedding Vendors
Andrea Harborne, Photographer, Andrea Harborne Photography
www.andreaharbornephotography.com | @andreaharbornephotography
“Read ALL of the contract supplied by each vendor to understand the details before signing. If there’s something there you don’t understand, don’t sign it, contact the vendor and ask them to explain what it means”.
Katy Moser-Brandel, Pastry Chef & Owner, Sucrette Tailored Confections
www.sucrettemiami.com | @sucrettemiami
“When looking for a wedding cake vendor, my recommendation is to have a cake tasting. A wedding cake is an expense and you want to make sure you are receiving it from someone who is both licensed and insured”.
Abby Gallagher, Owner & Operator, Blue Orchid Events & Design
www.blue-orchid-events.com | @blueorchideventdesign
“Don’t just use the top-rated search sites such as Wedding Wire and The Knot. These vendors have paid some big bucks to be listed, and may not necessarily have a suitable personality or work ethic for your situation”.
Megan Mejia, Owner, Lighthouse Bridal & Letterpress Design
www.lighthousebridal.com | @lighthousebridal
“When searching for the perfect vendor I would avoid all car-like sales pitches. Don’t let a vendor push you into booking their services. You will be spending much time with them on the day so it’s important to like them!”.
Martha Castillo, Owner, Photo Booth For Good & Martha’s Masterpieces
www.photoboothforgood.com | @photoboothforgood | @marthasmasterpieces
“Do your research and ask for referrals from other vendors and venues. Try and stay away from the vendor who promote their business by having the lowest rates.”
Laura Arkin-Malacsina, Owner & Freelance Stylist, L.A. Boudoir Miami Vintage Boutique
www.laboudoirmiami.com | @laboudoirmiami
“Make time to meet the vendor in person. In today’s world where most things are viewed online you can lose the authenticity of the artists and vendor. Meeting face-to-face gives you a real feel of their passion and craft”.
Kim Khan, Owner & Gift Curator, Love & Bisous
www.loveandbisous.com | @loveandbisous
“Don’t expect discounts. Instead, see what the vendor can offer you within your budget. Do your research on the vendor and look for a consistent level of quality”.